The Casual Staff for Procurement and General Services (Admin) will be responsible in supporting all procurement and general services tasks and responsibilities. The incumbent will be physically reporting in the Bulacan CDP but under the supervision of the Procurement Manager and General Service Senior Manager in Head Office.
Essential Responsibilities:
I. Procurement
- Sourcing of suppliers, contractors and tabulation of quotations.
- Review and analyze product and services to be purchased.
- Preparation of Purchase Order (PO) and ensure delivery of items purchased.
- Ensure goods received are not damaged and in accordance with the PO.
- Follow and enforce the organization’s procurement policies and procedures
- Manage inventories and maintain accurate purchase and pricing records.
- Maintain and update supplier database.
- Maintain good supplier relations and negotiate contracts.
- Other tasks that maybe assigned by the Procurement Manager
II. General Services
- General Affairs Task
- Manage day to day admin related activities (Bills Payment, Rentals, Maintenance of Equipment and Facilities.
- Provide administrative support to ensure efficient operation of the office.
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Follow and comply tasks assigned by the HR & GS Division Manager
III. Other Tasks
- To assist Field Sponsorship Staff in the conduct of sponsorship related activities
- To assist other sector staff in the conduct of program activities
Qualifications:
- At least Senior High School graduate; with college degree a preference
- Has a sound experience in procurement and administrative functions,
- Keen to details and teachable
- Preferably with experience working for an international non-government organization.
- Proficiency in MS Office applications
- Flexibility to travel to HO and other CDPs as required
- Good verbal and written English
Be part of our growing community and make a difference in the lives of children! Interested applicants may send their cover letter explaining their interests in joining an NGO and updated and detailed resume to HR@goodneighbors.ph, following this format to be placed in the subject line (<vacancy code><position title><last name>).
Visit full terms of reference here.
Good Neighbors Philippines has zero tolerance to any harm or sexual exploitation and abuse against any beneficiaries (or program participants). Safeguarding and Protection from Sexual Exploitation and Abuse (PSEA) and Protection from Sexual Harassment (PSH) is everyone’s shared responsibility and all GN employees and partners are required to adhere with GN’s Code of Conduct both during and outside working hours. Familiarization with and adherence to the GN Safeguarding Policy and Code of Conduct is an essential requirement to all employees and partners, in addition to related mandatory training. All GN employees and partners must ensure that they understand and act in accordance with this clause.